Technical Transparency
How Your Data Is Handled
A plain-language breakdown of what happens to your transcripts, and when.
Section 1 - What you upload
Meeting transcripts are saved to your project in Supabase, a secure hosted database. The transcript is stored as entered by you so your meeting history remains complete in your account.
Section 2 - What the AI sees
| Privacy Mode | What AI Receives |
|---|---|
| Fully Open | Original transcript |
| Semi-Private | Transcript with emails, phones, URLs, addresses, and names filtered out |
| Fully Private | Heavily redacted transcript - most identifying terms are replaced before processing |
| Zero AI | No transcript content is sent to an external AI provider |
The server applies this filter before an AI request is made. The provider processes only what your selected mode allows through.
Section 3 - Who processes it
When AI is enabled, Datum Notes may use external model providers including Google Gemini and Anthropic depending on the workflow. Privacy rules are applied server-side before transcript content is sent to an AI provider.
Provider policies: Google policies.google.com/privacy and Anthropic anthropic.com/privacy.
Section 4 - What we log
The privacy mode applied to each parse is recorded for auditability. Transcript content is not included in logs.
Section 5 - Your control
You set privacy mode per project. The server resolves and enforces this setting on every AI-enabled request. If no privacy mode is configured, the system defaults to Fully Private as a conservative fallback. Zero AI keeps project data out of external AI workflows.